My-Archive

Compliant digital preservation The core document system for your tech stack Every document right where it belongs From creation to archiving. All in one place Approval workflows & digital signatures Turnkey SaaS platform Scalable storage. Pay only for what you use Streamlined archiving, guaranteed security Compliant digital preservation The core document system for your tech stack Every document right where it belongs From creation to archiving. All in one place Approval workflows & digital signatures Turnkey SaaS platform Scalable storage. Pay only for what you use Streamlined archiving, guaranteed security

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Your documents are more than loose paper.

They are the backbone of your business.

Many promise a digital revolution.
We give you total control over your entire Document Supply Chain:
from creation and approval to legally compliant preservation.
All within a single ecosystem.

Take control of your document flows.

My-Archive is designed for companies looking past basic digitization and seeking a reliable, long-term tech partner.

Beyond abstract tech, we provide complete peace of mind. By ensuring every document is in its rightful place at the exact right moment, we eliminate operational roadblocks and penalty risks.

A missing document isn't just an inconvenience.

It’s a corporate liability.

My-Archive centralizes document capture, automates archiving, and safeguards data security and accessibility to nip operational risk in the bud.

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Document Management System

My-Archive is a SaaS Document Management System built to simplify and accelerate enterprise document workflows.
By combining advanced core capabilities with cloud flexibility, it delivers a turnkey platform: it eliminates infrastructure costs, ensures seamless updates, and makes operations smooth, secure, and accessible from anywhere.
Through multi-tier archiving and linked-document logic, My-Archive organizes data to drive transparent cross-departmental collaboration. It also integrates seamlessly with your existing enterprise systems (ERP and CRM) and guarantees full visibility control via role-based user permissions.

End-to-End Document Lifecycle Governance:
From creation to compliant digital preservation, everything happens within a single integrated workflow.

Orchestrate Workflows & Approvals:
Eliminate manual steps and informal delays by automating every approval stage.

Leverage an Intelligent Environment:
Retrieve any information in seconds, summarize complex documents...

Built integrated, not pieced together.

My-Archive is the Document Management System at the core of your digital infrastructure.
It seamlessly connects with the tools you use every day and lets you scale functionality on demand by enabling advanced modules on individual documents whenever your business requires it.

Included as Standard

Multi-Tier Archiving & File Linking

Preserve full operational context. Keep master documents automatically linked to their supporting files (e.g., contracts, purchase orders, invoices, delivery notes), eliminating manual searches.

Automated Text Indexing

Zero manual data entry. Document text (including scanned PDFs and images) is automatically processed and indexed upon upload, completely eliminating manual data input.

Advanced Parametric Search

Find files in seconds. Search by cross-referencing metadata, parametric keys, and document-type filters—moving far beyond basic filename searches.

Granular Roles & Permissions

Enterprise-grade security. Control access rights, edit permissions, and visibility levels by user, role, department, or document category.

Built-in Web Preview

Instant file viewing. Preview standard document formats directly in your browser— no local downloads or native software required.

Automated Deadlines & Alerts

Never miss a key date. Set native alerts for critical milestones (e.g., contract renewals, policy expirations, compliance deadlines) so you stay ahead of every requirement.

Smart Document Classification

Automated archiving. The system automatically recognizes uploaded document categories (e.g., invoices, contracts, statements) and applies the correct filing rules.

Available on Request

PEC & Inbound Channel Integration

Automate document intake. Connect certified email channels (PEC-Manager) or structured intake systems to automatically archive and route incoming messages to the correct files.

System Audit Logs & Monitoring

Complete traceability. Maintain full visibility over your system with detailed logs tracking who viewed, edited, downloaded, or approved every file.

AI Smart Data Extraction

Automate data capture. Extract complex data from unstructured documents using an advanced AI module to auto-populate metadata or sync seamlessly with your ERP.

Approval & Signature Workflows

Streamline internal and external approvals. Design custom approval paths and manage legally compliant e-Signatures and digital signatures (D-Sign) for all stakeholders.

Compliant Digital Preservation

Ensure long-term legal validity. Guarantee full enforceability against third parties, fully aligned with CAD guidelines and current regulatory standards.

External Sharing Portals

Secure collaboration. Share entire folders or individual documents with clients, suppliers, or auditors via password-protected, time-limited links tracked in real time.

Custom API Integration

Seamless connectivity. Unlock full integration with your internal management systems (ERP/CRM) for real-time data and document synchronization.

Do you really need My-Archive?

YES. Managing your Document Supply Chain with My-Archive means you can:

Optimize operations

Every file moves automatically through its workflow—no more lost documents in buried emails, shared folders, or paper piles.

Ensure full traceability

Track who viewed, signed, or edited any file in real time, with full visibility over every case status.

Never Miss a Deadline

In a heavily regulated market, My-Archive organizes your document flows well ahead of mandatory preservation deadlines—eliminating compliance risks before they arise.

Companies that stopped searching and started finding.

The best way to evaluate My-Archive is to see it in action. Here are some of the companies that have integrated My-Archive into their ecosystem.